Subcontractor invoices

What it is

Every awarded work order is paid against invoices. Each work order has three slots: Deposit, Progress and Final. Deposit and progress are optional; the final one brings the total to the payout. The sub uploads each one on the work order (a PDF or a photo), and Paintrz reads it straight away: it looks for the work order number (W1234) and the total. A deposit or progress invoice is checked against the total the sub typed; the final is checked against what is left of the payout. Then all of them together are checked against the payout. The invoice is stored with the job and the sub's account, so you can find it later by sub, job or month.

When to use it

When a sub finishes the work and before anyone is paid. No payment is recorded and no payout request is accepted until an invoice is on file.

How to

Subcontractor

1. Open the awarded work order. The Invoices block shows "Invoiced $X of $payout" and three slots: Deposit, Progress, Final. Every invoice must show the W-number.
2. Tap Upload on the slot you need (a deposit up front, a progress invoice midway, the final when you finish). Fill in the invoice number, total and date, and pick the file. For the final, the total is filled with what is left of the payout.
3. The check result appears in words: "W1234 found, total matches", or what is off. It also warns if your invoices add up to more than the payout, or, once the final is in, to less. While an invoice is under review you can Replace it; a new upload replaces only that slot.
4. Tap Request payout. All your invoices, with their state, are under Bid board › Invoices.

Contractor

1. Bidroom › Invoices lists every invoice: To review, Approved, Paid, Rejected. Filter by subcontractor, job or month; the count and total follow the filters. Export CSV for your bookkeeper.
2. On a row: View opens the file, Approve, Reject (your note goes to the sub on the work order), Pay records the payment.
3. The same invoices show on the work order page.

Which plan

Every plan for now. Free for subcontractors, always.

When it goes wrong

• Check says the W-number was not found: the invoice must print the work order number exactly (W1234). A blurry photo can hide it; upload a PDF or a sharper photo with Replace.
• All invoices add up to more than the payout: one of them is too high. Replace it, or agree a change order first.
• Check says the total does not match: for the final, the total must equal what is left of the payout after your deposit and progress invoices. Agree a change order first, or correct the invoice.
• "Mark paid" refused: there is no invoice on file. Tap Ask for the invoice and a note goes to the sub.